EAVE Project Coordinator Vacancy

job vacancy

EAVE (European Audiovisual Entrepreneurs) is a professional training, project development and networking organisation funded by the Creative Europe - MEDIA sub-programme of the European Union and the Film Fund Luxembourg. We run training programmes for audiovisual producers mainly in Europe, but also in other parts of the world.

EAVE is looking for a Project Coordinator for our team in Luxembourg.

The primary tasks and responsibilities will include:

• Daily office administration
• Travel & hotel organisation
  • Contributing together with other EAVE team members to the organisation mainly of the EAVE Producers Workshop, EAVE+ and the EAVE Marketing Workshop, as well as other EAVE events and workshops. This includes:
    • Travel & hotel organisation for team, experts and other industry professionals
    • General workshop logistics
    • Workshop catalogues & infobooks
    • Follow-up of participants, experts and other industry guests
    • Preparation of expert contracts
• Organisation of EAVE pedagogical and team meetings, festival accreditations and smaller EAVE workshops (e.g. EAVE ON DEMAND, EAVE Boosters)
• Assisting the EAVE Financial Manager with the accountancy, funding applications, reports and other tasks
• Taking care of EAVE's newsletters / website / communication / PR and social media appearance 
• Administration of the EAVE database (Filemaker)

The Project Coordinator will work closely with the EAVE CEO and all EAVE team members as required.

The Project Coordinator will be present at some EAVE workshops taking place in Luxembourg, but not required to travel.

Preferable skills required:

• Knowledge of the European film and television industry and working experience in markets, festivals, production, distribution, sales, training or comparable areas  / culture
• Motivation to work with partners and participants from all over Europe and beyond
• Very good communication, social and organisational skills
• Flexibility, dynamism, motivation and service-mindedness
• Capacity to work in a team
• Ability to take responsibility and to carry out tasks independently, thoroughly, systematically and respecting deadlines
• Good time management skills
• Capacity to take initiative
• Fluent English and French, preferably one or more other European languages
• Strong writing skills are appreciated.
• Proficiency in common computer programs and excellent social media skills

Working conditions:

The Job is based in Luxembourg, full-time (40 working hours/week), ideally starting from October 1, 2026.

Fixed-term contract (1 year with the possibility of extension) according to Luxembourg work law (trial period: 3 months).

Working language: English

Salary: 40K gross

Timeline:

Please send your application (CV, motivation letter) by email only to Satu Elo satu@eave.org who will be available for your questions from August 10 onwards.

Deadline for application: August 14, 2026.

The selection interviews will be conducted in Luxembourg in the week of September 7.

Page published 6 July 2026.