EAVE Workshop and Administrative Assistant Interim Vacancy

Vacancy

EAVE (European Audiovisual Entrepreneurs) is a professional training, project development and networking organization funded by the Creative Europe - MEDIA sub-programme of the European Union and the Film Fund Luxembourg. We run training programmes for audiovisual producers mainly in Europe, but also in other parts of the world.

For a replacement of approximately 14 months (parental leave), EAVE is looking for a Workshop & Administrative Assistant for our team in Luxembourg.

The primary tasks and responsibilities will include:

• Daily office administration
• Travel & hotel organisation
• Assisting the EAVE workshop manager in the organization mainly of the EAVE Producers Workshop, EAVE Plus and EAVE Marketing Workshop, as well as other EAVE events and workshops. This includes:
  • Travel & hotel organization for team, experts and decision makers
  • General workshop logistics
  • Workshop catalogues & infobooks
  • Follow-up of participants, experts and decision makers
• Organisation of EAVE pedagogical and team meetings, festival accreditations and smaller EAVE workshops (EAVE ON DEMAND)
• Administration of the EAVE database (FileMaker)
• Mailing of EAVE’s promotional brochures and material to festivals, decision makers, etc
• Assisting the EAVE Administrator with funding applications and reports and other tasks (EAVE PR, social media appearance

The Workshop & Administrative Assistant will work closely with the EAVE Chief Executive, EAVE Workshop Manager and EAVE Administrator as well as supporting other members of the EAVE team as required.

The Workshop and Administrative Assistant will be present at the EAVE Producers Workshop (consisting of three 7-day-events taking place in Luxembourg and 2 other European cities every year), EAVE Plus and EAVE Marketing Workshop (two 4-day-events taking place in Luxembourg).

Preferable skills required:

• solid knowledge of the European film and television industry and working experience in markets, festivals, production, distribution, sales, training or comparable areas of the industry
• motivation to work with partners and participants from all over Europe
• Very good communication, social and organisational skills
• Flexibility, dynamism, motivation
• Capacity to work in a team
• Ability to take responsibility and to carry out tasks independently
• Fluent English and French and preferably one or more other European languages
• Computer skills (MS-Office, Filemaker)

Working conditions:

The Job is based in Luxembourg in full-time (40 working hours / week), ideally starting from April 10, 2017 and until June 30, 2018.

Fixed term contract (1 year with the possibility of extension) according to Luxembourg work law (trial period: 3 months).

Working language: English

Timeline:

Please send your application (CV, motivation letter) by email only to eave@eave.org  

Deadline for application: February 6, 2017.

The selection interviews will be conducted in Luxembourg during the month of February/March (TBC).

Page published 16 January 2017.