EAVE Workshop and Administrative Assistant Vacancy

Vacancy

EAVE (European Audiovisual Entrepreneurs) is a professional training, project development and networking organization funded by the Creative Europe - MEDIA sub-programme of the European Union and the Film Fund Luxembourg. We run training programmes for audiovisual producers mainly in Europe, but also in other parts of the world. 

EAVE is looking for a Workshop & Administrative Assistant for our team in Luxembourg. 

The primary tasks and responsibilities will include:

Daily office administration

Travel & hotel organisation

Assisting the EAVE workshop manager in the organization mainly of the EAVE Producers Workshop, EAVE Plus and EAVE Marketing Workshop, as well as other EAVE events and workshops. This includes:            

• Travel & hotel organization for team, experts and decision makers      
• General workshop logistics        
• Workshop catalogues & infobooks      
• Follow-up of participants, experts and decision makers

Organisation of EAVE pedagogical and team meetings, festival accreditations and smaller EAVE workshops (EAVE ON DEMAND)

Administration of the EAVE database (Filemaker)

Assisting the EAVE Administrator with funding applications and reports and other tasks (EAVE PR, social media appearance)

The Workshop & Administrative Assistant will work closely with the EAVE Chief Executive, EAVE Workshop Manager and EAVE Administrator as well as supporting other members of the EAVE team as required.

The Workshop and Administrative Assistant will be present at the EAVE Producers Workshop (consisting of three 7-day-events taking place in Luxembourg and 2 other European cities every year), EAVE Plus and EAVE Marketing Workshop (two 4-day-events taking place in Luxembourg). 

Preferable skills required:

Motivation to work in the European film and television industry and with partners and participants from all over Europe

Very good communication, social and organisational skills

Flexibility, dynamism, motivation

Capacity to work in a team

Ability to take responsibility and to carry out tasks independently

Fluent English and preferably one or more other European languages

Computer skills (MS-Office, Filemaker)

Working conditions:

The Job is based in Luxembourg in full-time (40 working hours / week), ideally starting from October 12, 2015. Fixed term contract (1 year with the possibility of extension) according to Luxembourg work law (trial period: 3 months). Working language: English

Timeline:

Please send your application (CV, motivation letter), by email only, to eave@eave.org  

Deadline for application: May 11, 2015.

The selection interviews will be conducted in Luxembourg during the month of June.

Page published 20 March 2015.